ColegauCymru Annual Conference 2025 - Frequently Asked Questions
* ONLINE BOOKING IS NOW OPEN *
What is the date and location of the ColegauCymru Annual Conference 2025?
The ColegauCymru Annual Conference will take place on Thursday 23 October 2025.
The Conference venue is Cardiff City Stadium.
What is the timeline for the Conference?
- Registration, Exhibition space and refreshments from 8.30am
- Conference begins at 9.15am
- Conference closes at 4.00pm
Registration and Booking
When can I register?
Registration for the Conference is now open.
How do I register?
You need to book your place online. If you have any queries regarding registration which are not answered on this page, please contact Rachel.Rimanti@ColegauCymru.ac.uk
How much does it cost to attend?
Conference prices can be found on the Eventbrite online booking form.
What payment methods are accepted?
We accept payment by credit card, debit card or Bacs transfer. Please note that Bacs transfers can only be received once an invoice has been sent, which can be provided once registration is completed and included in the confirmation email. Credit card payments can be made via the online booking page at the time of booking. If you have any problems with your payment, please contact Rachel.Rimanti@ColegauCymru.ac.uk
Can I amend my booking?
If you need to amend your booking once you have registered, please do so directly via the link included in your confirmation email.
May I register more than one person from my organisation?
Yes, you may register as many colleagues as you wish.
May I bring an additional guest?
Anyone can attend the Conference as a fee-paying delegate. ColegauCymru does not, however, provide free passes for delegates. If you have additional needs, and require someone to accompany you, please contact Rachel.Rimanti@ColegauCymru.ac.uk
When will I receive a confirmation of my registration?
You will receive a confirmation email within a few hours of submitting your registration. The confirmation email will be sent to the registration contact’s email address which you entered, who will then need to forward it on to additional attendees within the group booking, if appropriate. If you have not received confirmation after 24 hours, please contact Rachel.Rimanti@ColegauCymru.ac.uk
Amendments to your booking
What if I need to cancel my attendance?
The online registration is a legally binding agreement and so we do recommend that you only register once you are sure of your attendance. Further information on our cancellation policy can be found below.
What are the terms and conditions of booking?
ColegauCymru reserves the right to cancel or amend the timings of the Conference and workshop sessions at any point up to the stated start time of the Conference.
If you wish to cancel your attendance, please do so directly via the link included in your confirmation email.
If you cancel your booking, ColegauCymru shall refund to you a percentage of the Conference fee paid, as an administration charge, on the following basis:
(1) If the notice of cancellation is received on or before Wednesday 15 October 2025, we will refund 100% of the event fee, less Eventbrite charges.
(2) If the notice of cancellation is received on or after Thursday 16 October 2025, no refund is available.
Is it possible to make a substitution?
Substitutions of delegates may be accepted via the online registration website before the event, provided that the proposed substitute delegate is from the same college/organisation as the original delegate.
How do I select my breakout sessions?
Preferred breakout session choices can be selected as part of the registration process. We will endeavour to allocate you to your preferred workshop session wherever possible.
Prior to the Conference
Where can I find the agenda?
The Conference Agenda can be found here.
When will I receive my final information?
Final information will be sent 10 days prior to the Conference. If you have not received details one week before the event, please contact Rachel.Rimanti@ColegauCymru.co.uk. ColegauCymru cannot be held responsible for non-arrival of automated information - it is important that delegates check spam email folders.
When will I receive my name badge?
On arrival at Cardiff City Stadium, you will be able to sign in and collect your name badge at the registration desk.
At the Conference
Is access to the internet available at the Conference?
There will be free Wi-Fi access at Cardiff City Stadium.
What is the dress code?
The dress code for the Conference is business attire.
I have additional/dietary requirements
You can note any additional/dietary requirements you may have on the online booking form.
Travel and parking facilities
Where possible, we ask that you consider travelling by public transport or car share.
Public transport information: Cardiff Bus | National Rail
Conference Parking: Free parking at Cardiff City Stadium.
Will there be a prayer room/quiet space which delegates can use?
Yes. Please contact a member of staff at the Conference for further details.
After the Conference
Can I get copies of the materials presented at the Conference?
Selected presentations will be available to access online following the Conference.
Sponsorship
How do I sponsor or exhibit at the event?
For further information on sponsorship and exhibition opportunities, please contact Rachel.Rimanti@ColegauCymru.ac.uk
Any other Questions
Who can I contact if I have additional questions about the Conference?
If you have any questions regarding this event, please contact Rachel.Rimanti@ColegauCymru.ac.uk
